FAQs

Important

  • Please Note the following information cannot be modified
    • Passport Number
    • Applicant Name
    • Email Id of applicant
    • Phone Number of applicant
    • Date of Birth
  • Visa Application form MUST be filled in ENGLISH.
  • The passport number and all details in the appointment letter must be ACCURATE and MATCHING with the details mentioned in the applicant’s passport.
  • Every applicant who needs a Visa needs to book an appointment.
  • All the family members would need to book an appointment to apply at the VAC.
  • At the time of appointment, if any of your details Do Not match, your application will not be entertained.
  • Applicants without an appointment letter will NOT be entertained.

General Visa Questions

  • How to Apply?

    Go to https://www.ckgsir.com/how-to-apply  We recommend that you read this carefully before processing your Visa Application.
  • What is a Schengen Visa?

    Schengen visa is a type of visa given to the applicant, permitting them to travel without restriction within such Schengen areas. Following are the list of Schengen countries.
      Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland. CKGS سایت www.ckgsir.com/trackandtrace  Customer Experience for Italy www.ckgsir.com/customer-experience
  • Where do I apply for a Schengen visa?

    While a Schengen visa allows you to travel freely within all Schengen countries, and the visa rules and procedures are the same for all Schengen countries, there are rules about where you should apply. Some countries are particularly strict on this aspect and might refuse you to entry their territory if their rules are breached.

    Therefore, if you intend to travel to one Schengen country, that country's consulate must deal with your application.

    If you intend to travel to more than one Schengen country, the application must be dealt with by the consulate of the main destination. The main destination is the place where you are going to spend the most number of nights during your trip. If you are going to spend the same number of nights in two or more Schengen countries, then you apply with the consulate of the country where you will be entering the Schengen territory first.

    For Italian Visa, you can apply at Cox and Kings Global Services Italian Visa Application Center if,
    1. Italy is the only country you are planning to visit.
    2. Italy is the main destination, i.e. the country where you are going to spend maximum number of days during your trip to Europe.
    3. You have no main destination (you are going to spend the same amount of time in more than one Schengen country) and Italy is your first port of entry in the Schengen area.
  • Do I Need Visa?

    Please log onto the website http://vistoperitalia.esteri.it/home/en to identify if you need a visa. You can obtain further information and download visa application forms from www.ckgsir.com.
  • What if my visa application is refused?

    In case if your visa application is refused then your passport will be handed over to you or sent by courier (if you opted for) with a refusal letter mentioning the terms and the place where you can appeal.
  • How many days prior can I submit my application for Schengen Visa?

    You can submit your application 90 days in advance of your actual travel date. Applicants are advised to apply at least 45 days in advance of their scheduled departure date.
  • I currently want to travel on tourist visa to Italy. My Passport is valid for 2 months from the date of my travel to Italy. Can I apply for Italian Visa?

    No. In order to apply for Italian Visa applicant must have a valid passport. The validity of the passport must be at least 3 months from the date of departure from Italy. Your passport validity does not allow you to apply for Italian visa.
  • Do you provide urgent visas?

    No, we do not provide urgent visas.

    Please Note: Undertaking CKGS value-added or premium services will not in any way assure faster turnaround of your Italian visa application.
  • I am facing problems downloading the Visa Application Form what should I do?

    Please check if you have Acrobat Reader version 11 installed on your machine. If you do not have this software, please download the same from http://get.adobe.com/reader/.

    In case you have Acrobat Reader version 11 already installed and are still facing issues downloading the Visa Application Form, please call us on Telephone Number 22180701 / 22180702 / 22180703 / 22180704 from 08:00 am - 04:00 pm from Sundays to Thursdays. Alternatively you can also mail us on italyvisa.iran@ckgsir.com.

Duration of Stay

  • What is the maximum duration of authorized stay in the Schengen Area?

    For the vast majority of third-country nationals – irrespective of being visa required or exempt – who intend to travel to the Schengen area for a short stay, the maximum duration of authorized stay is defined as "90 days in any 180-day period”. The date of each entry shall be considered as the first day of stay on the territory of the Member States and the date of the relevant exit shall be considered as the last day of stay on the territory of the Member States. Before each and every trip, Visa holders are kindly invited to check the number of days they are allowed to spend in the Schengen Area, considering their previous stays, according to the rule by using the Short Stay Calculator provided by the European Commission.

Processing Time Question

  • How many days will it take to process my Visa?

    The average visa processing time will be 14 calendar days from the date complete visa application is received at the Italian Embassy in Tehran. It varies according to the nationality of the applicant and the period of the year in which the application is presented, pre-summer period being the slowest. Applicants are advised to apply at least 45 days in advance of their scheduled departure date.

Application Status Check

  • I want to enquire regarding the status of my application. Is the online status check accurate?

    Yes. You can check the status of your application via Track My Application on the website. Alternatively, you can use ‘My Account’ to track the status of the application.
  • What shall I do when application status is not available on website?

    Please check the status on CKGS website - www.ckgsir.com/trackandtrace. If it is not available, then click on www.ckgsir.com/customer-experience and fill in the form. We will get back to you within 24 hours.
  • What should I do after submitting the Visa Application?

    Log on to the website www.ckgsir.com or call us on Telephone Number 22180701 / 22180702 / 22180703 / 22180704 from 08:00 hrs to 04:00 hrs from Sundays to Thursdays to check your application status.

    It is advisable to check the application status only after the average processing time or after the SMS (in case the applicant has opted for this value added service) or Email notification is received.

Passport Collection Questions

  • After my visa is issued, what are the different options for me to collect my Passport?

    1. If you have opted for shipping service, your passport will be delivered at the address provided by you. Applicant must hand over the valid photo ID and stamped photocopy of the receipt to the delivery person to get the delivery of the documents.

    2. If you have opted for Walk-in collection of Passport, you must come to CKGS Italian Visa Application Centre with your original payment receipt and valid photo ID once you received a notification by Email and SMS to collect the passport.
  • What if I do not come and collect my passport from CKGS?

    In the event an applicant refuses to collect a passport or does not come to collect the passport, CKGS will make all possible attempts to contact the applicant. This will include sending three written communications to the address mentioned during document submission. CKGS is expected to hold the passport in its custody for 10 calendar days from the date the passport is returned by the Italian Embassy in Iran to the VAC for delivery to the applicant.

Visa Interview Questions

  • What will happen if I am called for an interview?

    CKGS IVAC will inform and advise you how to proceed.
  • In case of Schengen Visa, where will my interview be held?

    In case of Schegen Visa, your interview will be held at the Italian Embassy in Tehran, Iran “East Farzan Dead End 15, Jordan, Tehran.”

    The details of the schedule will be provided to you by CKGS Visa Application Centre.

Book Appointment Questions

  • How do I Book My Appointment with the CKGS Italian Visa Application Centre?

    Please refer to the Step by Step guide to Book or Re-Schedule or Cancel your Appointment with the CKGS Italian Visa Application Centre.

Biometric Questions (Visa Information System (VIS))

  • What is biometrics enrolment for Visa?

    The term 'biometrics' commonly refers to measurable physical characteristics that are unique to an individual such as fingerprints, facial structure, the iris or a person's voice.
    Biometrics will be collected using a quick, discreet and non-intrusive process that captures a facial image with a digital camera and a 10-digit fingerprint scan with a digital finger scanner.
  • Who has to undergo Biometrics capturing?

    Foreign nationals turned 12 years at the time of schengen visa application need to undergo biometric capturing. Please log onto the website http://vistoperitalia.esteri.it/home/en to identify if you need a visa. You can obtain further information and download visa application forms from www.ckgsir.com.
  • How long does it take?

    The biometric enrolment processed during the schengen visa application and takes up to 10 minutes.
  • Why do I have to undergo through the biometric capturing process again when I gave my biometrics overseas as part of my visa/entry clearance application?

    This is to verify that an individual making an application is the same person who applied for the visa overseas and who came through the border.
  • Can children between the age group of 12 to 18 years lodge an application without any accompanying adult?

    No. Children between the age group of 12 to 18 years cannot make an application without any accompanying adult. Minors must be accompanied by either parent or legal guardian to make a visa application at the visa application centre.